OpenKM: Document Management System software
Document Management and Enterprise Knowledge Platform
OpenKM is a document management system and enterprise knowledge platform for centralising, automating and securing an organisation's documents and information. It consolidates information from multiple sources into a single repository, adds workflow and business process automation, and includes capture of physical documents. It is positioned for large organisations and public institutions that need to store confidential records and manage them under international standards.
Product
OpenKM
Use cases
Last updated
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What OpenKM does
OpenKM organises information in hierarchical repositories with granular access control, automatic versioning and locking for concurrent edits. Its BPM engine automates document approval, review and distribution using configurable business rules, while workflows support automatic notifications, dynamic task assignment and deadline-based escalation. Physical documents can be digitised using OCR, OMR and barcode reading, with metadata extracted and classified during capture. The platform is described as suited to large organisations and public institutions worldwide, which use it to centralise repositories and protect confidential information. Its homepage highlights consolidating data from documents, email, images and databases into one structured repository to eliminate silos between departments. For security and compliance, it provides role-based access controls, encryption in transit and at rest, and an audit trail of actions taken on documents. It states that it facilitates compliance with GDPR and ISO 15489, with configurable retention policies and tools to manage consent and the right to be forgotten. Deployment is on the customer's own servers. Integrations are available through REST and CMIS interfaces.
What it does
OpenKM core capabilities
Centralized Information and Data Ecosystems
Integrates varied information sources into one structured repository.
Advanced Security, Traceability, and Regulatory Compliance
Role-based access, encryption, audit logging and retention policies.
Business Process Automation (BPM)
Automates document approval, review and distribution via business rules.
Intelligent Workflows and Workflow Engines
Automatic notifications, dynamic task assignment and deadline escalation.
Intelligent Digitization and Capture of Corporate Files
Converts physical documents using OCR, OMR and barcode reading.
Repository Structure for Secure Concurrent Access
Hierarchical repositories with versioning and concurrent-edit locking.
Technical specifications
- Deployed on customer's own servers
- Modular technical infrastructure
- REST and CMIS integration interfaces
- OCR, OMR and barcode reading
Who it is for
Who OpenKM is built for
Team size
- 500+
Case studies
No case studies yet
OpenKM doesn’t have a client-confirmed case study on DreamLegal yet. Try exploring different products for exploring case studies.
Trust & compliance
OpenKM security at a glance
Security certifications
Named enterprise customers
Pricing details
OpenKM pricing
Product videos & screenshots
See OpenKM in action
Product interface
OpenKM Interface
Comparisons
Popular OpenKM comparisons
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Transparency
OpenKM sources
Pages used to generate and verify this profile.
FAQs
Frequently asked questions about OpenKM
OpenKM's website describes OpenKM as a document management system built for large organisations. It states that companies and public institutions worldwide use it to centralise repositories, protect confidential information and streamline daily operations.
OpenKM's website offers a demo request and a 'Try OpenKM' link, but gives no price points or pricing model. Buyers wanting cost details will need to contact the vendor through the contact form, which includes options for requesting a demo, a trial or a quote.
The pluggable architecture enables integrations via REST and CMIS, according to OpenKM's website. OpenKM's website also describes OpenKM as a hub that integrates heterogeneous information sources, such as documents, email, images and databases, into a single repository. It does not list specific named third-party applications.
OpenKM's website lists granular role-based access controls, encryption of data in transit and at rest, and an audit system that logs actions on documents. It states OpenKM facilitates compliance with GDPR and ISO 15489, and offers configurable retention policies plus tools to manage consent and the right to be forgotten.
OpenKM's website states that the Document Management System runs on your own servers, built on a modular technical infrastructure. It does not describe cloud hosting options, data residency regions or setup steps. OpenKM's website refers to a separate document management software page for organisations needing technical flexibility to integrate with existing systems.
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